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How to use the text replacement feature in iOS 11 for iPhone/iPad/iPod Touch

How to use the text replacement feature in iOS 11 for iPhone/iPad/iPod Touch

Text Replacement’ already has some built-in shortcuts such as ‘omw’ which when typed becomes ‘On My Way’ and ‘;tel’ which is replaced by your registered phone number.

Apple also provides ‘Text Replacements’ for hard to find symbols such as (c) becoming the copyright symbol © and 1/2 becoming ½.

To access the Text Replacement settings:

  1. Tap the ‘Settings’ icon on your home screen. Fig 1.
    Typing less – iPhone/iPad/iPod Touch Fig 1
    Fig 1
  2. Tap on ‘General’. Fig 2.
    Typing less – iPhone/iPad/iPod Touch Fig 2
    Fig  2
  3. Scroll down and tap ‘Keyboard’. Fig 3.
    Typing less – iPhone/iPad/iPod Touch Fig 3
    Fig 3
  4. Tap ‘Text Replacement’. Fig 4.
    Typing less – iPhone/iPad/iPod Touch Fig 4
    Fig 4

To create a new ‘Text Replacement’:

  1. Tap the ‘+’ (plus) button in the top right corner. Fig 5.
    Typing less – iPhone/iPad/iPod Touch Fig 5
    Fig 5
  2. Enter the phrase that you would like to create a shortcut for. In our example the phrase is “Hello World”. Fig 6.
    Typing less – iPhone/iPad/iPod Touch Fig 6
    Fig 6
  3. Tap in the ‘Shortcut’ box and enter the shortcut you would like to use to trigger the phrase. In our example the shortcut is “hw”. Fig 7.Note: It is important to create unique shortcuts that you wouldn’t use ordinarily.In our example when we type “hw” (followed by the spacebar) the phrase “Hello World” will be inserted into our document.
    Typing less – iPhone/iPad/iPod Touch Fig 7
    Fig 7
  4. Click ‘Save’ in the top right corner. Fig 8.
    Typing less – iPhone/iPad/iPod Touch Fig 8
    Fig 8

Note: Any ‘Text Replacements’ you create will be synced across all devices that use the same iCloud ID.

To edit a ‘Text Replacement’:

  1. Tap on the item you would like to amend. Fig 9. In our example, we clicked on ‘omw On my way!’.
    Typing less – iPhone/iPad/iPod Touch Fig 9
    Fig 9
  2. Tap in the ‘Phrase’ and ‘Shortcut’ boxes to edit the text. Fig 10.
    Typing less – iPhone/iPad/iPod Touch Fig 10
    Fig 10
  3. When happy with your new shortcut click ‘Save’ in the top right corner or click the ‘Back’ button to return to the previous screen without saving. Fig 11.
    Typing less – iPhone/iPad/iPod Touch Fig 11
    Fig 11

To delete a ‘Text Replacement’:

  1. Tap on ‘Edit’ in the bottom left corner. Fig 12.
    Typing less – iPhone/iPad/iPod Touch Fig 12
    Fig 12
  2. A red delete icon will appear next to all the items. Tap the icon next to the item you wish to delete. Fig 13.
    Typing less – iPhone/iPad/iPod Touch Fig 13
    Fig 13
  3. Tap the ‘Delete’ button that appears. Fig 14.
    Typing less – iPhone/iPad/iPod Touch Fig 14
    Fig 14

When happy with your settings, either tap the back button in the top left of the screen or press your device’s ‘Home’ button to return to the home screen.

Using ‘Text Replacements’

  1. You can use text replacement shortcuts anywhere you can insert text such as text messages, emails, documents and input boxes on websites.
  2. Type your shortcut followed by the spacebar and your shortcut will be replaced by the associated phrase, see Fig 15 for an animated example.
    Typing less – iPhone/iPad/iPod Touch Fig 15
    Fig 15

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